Online counselling using Microsoft Teams video-conferencing software
Online counselling can be a useful alternative to traditional face-to-face counselling. Therapists have been using various forms of online counselling for years and many clients have found it valuable.
What is online counselling?
Online counselling follows the same fundamental principles as face-to-face counselling. It provides a secure alternative if circumstances prevent us from meeting in person. Instead of a weekly appointment in my consulting room, we hold the session from our own separate locations using a webcam and audio link.
The confidentiality and security of your therapy remains central to all parts of the process.
I'm offering clients the option to have online counselling via Microsoft Teams video-conferencing software. This is an established secure platform used by many online therapists. You can find out more about Microsoft Teams here.
You will be able to continue to have counselling and my support even though we can't meet. However, not everyone finds this approach practical or helpful so please think about it carefully and talk it through with me by phone or email before you decide to proceed.
You may find the process of communicating from your own protected safe space very helpful in itself. Some clients say they actually find it easier to talk about some things when they're not the in the same room as their therapist (although this may not be the case for you).
I may be able to offer you more flexibility online, for example if you have to change location for any reason, you'll still be able to continue with your sessions, as long as you have access to your device.
Possible disadvantages or difficulties:
it may feel strange to work without the same ‘cues’ that arise when we're in the same room together and you may find it harder to communicate exactly what you're feeling. In direct face-to-face communication we pick up information from facial expressions, voice tone, body language, and even the clothes people are wearing, which may be less obvious when working online.
You may find yourself exploring things that you wouldn't feel able to say when we're together in person. This might lead to unexpectedly heightened emotional responses both during the session and afterwards. It's important to be aware of this and I'll explore this with you regularly with you as a central and ongoing part of the process.
Occasionally technological problems can arise which affect the online link. We'll discuss alternative means of contact and have an agreed course of action in case this happens.
You’ll be responsible for ensuring privacy at your end. You'll need to be able to shut the door on any noise, ensure that no one interrupts us and turn off telephones and other forms of contact.
You may find it confusing to see us both on the screen at the same time. We'll discuss ways to resolve this - for example, I can help you to turn off your own video screen, if you prefer, once we've made contact.
How does it work?
I use Microsoft Teams to provide video counselling to my clients. Microsoft
Teams is software that allows the therapist to video call you, share resources, send instant
messages and much more. It is free for you to use and our preferred way to provide teletherapy.
- Download Microsoft Teams
If you are going to be using your smartphone or tablet for teletherapy, you will need to download
the Microsoft Teams app. Just search ‘Microsoft Teams’ in the app store.
If you are going to use your desktop computer, then you need to have the latest version of Google
Chrome or Microsoft Edge. If you don’t want to use these browsers then you can download the
Microsoft Teams desktop app.
You don’t have to setup an account to use Microsoft Teams for teletherapy, but you can if you like.
- Check your email
Your therapist will send you a Microsoft Teams meeting request by email. In the email there will be
a link to join the meeting.
Click on the link to join the meeting – but check the time of your meeting before joining.
If you have setup a Microsoft Teams account, then you will be taken to the meeting in the app or
your browser. You may have to sign in.
If you haven’t setup an account, click ‘Join as a guest’ and type in your name.
- Join the meeting
Check that your camera and microphone are working using the toggle buttons, then click ‘Join now’.
Although online counselling can never be 100% secure, there are several things you can and should do to reduce any risk:
Always use a password to access your computer and change your password frequently
Keep the security software (virus protection, firewall) on your computer up to date
Check regularly for software updates for your video and audio communication software
Plan your session for a time when you know you can have privacy, making sure others in the house know not to disturb or interrupt you
Find a safe and undisturbed space where you can set up your device and sit comfortably for the whole session
Close all other open browsers and programmes on your computer as these can affect the connection and either slow it down or cause the screen to freeze
It's important that we both take confidentiality very seriously. You need to take personal responsibility for your own computer security and ensure that confidentiality is protected. Let me know straight away if you have any concerns that the security and confidentiality of our sessions is or has been compromised.